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Regular School Board Meeting Board Brief-Monday August 17, 2020
Regular School Board Meeting Board Brief-Monday August 17, 2020
Tim Mitchell
Tuesday, August 18, 2020

Board Brief

Regular School Board Meeting Monday August 17, 2020

6:30 PM

Agenda

Open Forum

Held a Public Hearing for the Consideration of Determining District Property Surplus at 6:30 PM.

Consent Agenda

The Board approved the Minutes from the Prior Meetings, Bills, Claims, and Financial Reports and Personnel Actions were approved.

This information can be found attached to the agenda.

  • Approved Contract Amendment–Michelle Faxon—Paraprofessional-High Needs Student for the 2020-2021 school year
  • Approved Contract Amendment –Cheryl Simmons –Paraprofessional for the 2020-2021 school year
  • Approved Contract Amendment–Michaela Vlcek –Paraprofessional for the 2020-2021 school year

Presentations

  • Introduction of the New Staff Members for 2020-2021
  • Building Administration Reports-Nick Kroon (Grade 6-12 Principal) and Jason Crum (Grade PK-5 Principal) were present and updated the Board on current happenings in their buildings.  
  • Technology Update-Dr. Mitchell presented and updated the Board on current happenings in the area of technology. 
  • Student Achievement Report-Board Goal #1-Jason Crum, John Blair and Kayla Jansen presented and updated the Board on Board Goal #1-Student Achievement.  Topic for this meeting: Summer Jump Start Program-more information can be found attached to the agenda
  • Fiscal Report-Board Goal #2-Tim Mitchell presented and updated the Board on Board Goal #2-Fiscal Responsibility. Topic for this meeting: 2020 Federal Stimulus and Potential Federal Legislation Summary-more information can be found attached to the agenda
  • Facility Report-Board Goal #3-Dr. Mitchell presented and updated the Board on Board Goal #3-Facility Management.   Topics for this meeting: Oakland HVAC Update, Oakland Elementary Roof project Update, Hail Claim Update, Follow-up from August 11, 2020 Special Meeting and Facility Committee meeting that will take place on Wednesday August 26, 2020-more information can be found attached to the agenda
  • Superintendent Report – Dr. Mitchell provided a report to the Board-More information can be found attached to the agenda
    • Dr. Mitchell has updated the 2020-2021 Communication Channel Cheat Sheet-they will be laminated and distributed to the Board
  • 2020-2021 Handbooks-Final revisiosn-Due to everything changing on a frequent basis final revisions have yet to be completed.  The
  • HVAC Project-1st priority-Short-term-HVAC Retrofit at Oakland Elementary
  • Return to Learn Update- Dr. Mitchell reviewed some of the recent updates to:

Discussion Items

  • HVAC Project-1st priority-Short-term-HVAC Retrofit at Oakland Elementary
    • Financing approved on June 11, 2020-everything has been completed -July 9, 2020 was the completion date
    • Contracts have been executed and signed
    • 1st Update Meeting held 7-16-2020
    • 1st Payment on agenda for approval
    • Roof Replacement-Hail Claim to be coordinated with units installed on roof-on agenda for approval
    • This will put a 20 year warranty on roof
    • This will ensure no issues with 15 additional holes on roof due to HVAC Unit Install
    • Expected Completion September 15, 2020
  • Comprehensive Facility Study
    • Administration and Staff meetings Complete
    • Survey results have been forwarded to Jamie Malloy-Studio Melee 
    • Survey results collected 
    • FAQ Document Sheet to be completed and distributed 
    • Potential 10 year plans to be developed for further comment 
    • Community meetings currently on hold-TBD at a later date
  • Riverside Hall of Fame Class of 2020-The Class of 2020 was announced. A Press release will be out later this week--more information can be found attached to the agend
  • 2020-2021 Administrative Organization--more information can be found attached to the agenda
  • 2020-2021 Administrative Simple Rules--more information can be found attached to the agenda
  • Review Preliminary Audit Findings-The district recently hosted the auditors for the annual audit process.  Dr. Mitchell and Dan Rold reviewed the preliminary findings. A complete document will be released at a later date.

Action Items

  • Approved Flex Plan Amendments and Summary of material Modifications for Partial-Funded Group Medical and Flex Plans-more information can be found attached to the agenda
  • Approved Tuition Agreements with Treynor and Underwood for students to participate in Agriculture Program Classes in Riverside for the 2020-2021 school year
  • Approved General Fund Transfer of Federal CARES Act Dollars to Riverside Childcare Account-more information can be found attached to the agenda
  • Declared an Emergency and Approved IASB Special Release-Title IX Policy Updates-more information can be found attached to the agenda
  • Approved Contract with Studio Melee for Construction Observation Services for the Oakland Elementary Roof projects-Hail Claim -more information can be found attached to the agenda
    • School Board Policies: 606.6-606.10 & 607.1-607.4-Please see attached
    • School Board Polices: 605.4-605.7 & 606.1-605.5-Please see attached

Policy Review and Approval

Introduction or Review

School Board Polices: 606.6-606.10 & 607.1-607.4-Please see attached

Second Reading-Board Hearing

School Board Policies: 605.4-605.7 &606.1-605.5-Please see attached

Third-Final Reading-Approval

School Board Policies: 604.6-604.11 & 605.1-605.3-Please see attached.

Share a Key Takeaway from the Meeting

Matt Bowen-Summer Jump Start program

Todd Pendgraft- Tuition Agreements w/Area Schools Murray Fenn-Summer Jump Start Program

Tim Petersen-Communicate-Health & Safety Expectations Charlene Dalby-Determining Instructional Program-% Positive Tested-14 day Average

Mark Jeppesen-Elementary Hybrid Model-Bubble

Jamie Kadel-COVID-19 Communication

Determine 3 Common Messages to Share with Public

  • COVID-19 Communication
  • Communicate-Health & Safety Expectations
  • Summer Jump Start Program

Update Quick Links

Superintendent Calendar

Activities Calendar

School Calendar

School Lunch Menu

School Board Meeting Agendas/Minutes

School Board Polices

District Contact Information

MIDAS

Riverside COVID-19 Information Page

Links to all of these website with more information on COVID-19 can be found at www.riversideschools.org and then click on “Riverside Coivid-19 Information Page”

Adjournment

Upcoming Meetings

Regular Board of Education Meeting-Monday September 21, 2020

6:30 PM-Carson Elementary-300 Pleasant Drive Carson, IA Media Center